CUNY SPS email

A CUNY School of Professional Studies (CUNY SPS) Office 365 email account is assigned to all registered CUNY SPS students (permit students from other CUNY campuses will use their home school account).

Your email address will be a combination of your “first name” + “.” + “last name” + “last two numbers of your EMPLID” + “”.

For example:

Robert Smith:

Roberta Taylor-Haley:

To access your school email account go to

A temporary password will be sent from the CUNY Help Desk to the email originally associated with your admissions application. Accounts will be created generally three weeks prior to the start of the academic semester and only for registered students of the CUNY School of Professional Studies.

Please note that you will be required to change your password immediately after accessing your email account (using the temporary password).  We recommend that you change your password at least once every 6 months to ensure that your messages and attachments are retained.

Microsoft Multi-factor Authentication (MFA)

You will also be required to configure Microsoft Multi-factor Authentication (MFA) on your email account.  MFA creates an additional layer of security when logging into your Microsoft Office 365 account. This additional security is associated with something in your possession, such as a personal smartphone, that would be unavailable to someone who gained access to your Microsoft Office 365 account. The first factor in MFA is your account password. The second factor is an option of your choice, either by text, phone call or the Microsoft Authenticator mobile app.

Microsoft Multi-factor Authentication (MFA) will be in effect to ensure the cyber security of your campus Microsoft Office 365 email account. Our priority is always to keep your information and accounts secure. Setting up MFA for your Office 365 account will make it difficult for intruders to access your account with two levels of security.

Microsoft MFA requires that you specify how you want to provide the second factor as part of your Microsoft Office 365 account log in. Microsoft MFA provides the following second factor options:

  • A (free) Microsoft Authenticator mobile app running on your iOS or Android smartphone that requests that you confirm your log in attempt. This is the most convenient option.
  • A text message sent to your smartphone or SMS text-capable telephone providing a code to enter in the login window
  • An automated voice call to a designated telephone number providing a code to enter to sign-on

Additional information regarding Multi-Factor Authentication (MFA) is provided below:

Microsoft Office 365 Software Suite

The City University of New York provides Microsoft Office 365 for Education to students via the Microsoft Office in Education program. The license remains active until you leave the University, at which point it will be in read-only mode and you will be prompted to pay a license fee to Microsoft or stop using Microsoft Office 365 for Education.

MS Office 365 for Education gives students access to the same Office 365 tools that businesses around the world use every day to stay productive and on top of their work. Office 365 empowers you by delivering the tools you need to prepare coursework, create sophisticated reports and presentations, and collaborate over the web.

As part of the CUNY enterprise agreement with Microsoft, every CUNY student is entitled to five installations of the Microsoft Office suite of applications.

To access this resource, use your CUNYfirst username and password .

If you are unable to log in, contact the CUNY SPS Help Desk for assistance at or call (646) 664-8592.