Accounts Payable and Purchasing

Accounts Payable

Accounts Payable is responsible for the processing of payments for the college in accordance with State law and CUNY Guidelines. You may find more detail on the website of the NYS Comptroller and the Purchasing section below. It is also responsible for processing travel and non-travel reimbursements, honoraria, student stipends and CUNYfirst access. The Accounts Payable Office can be reached at If you are contemplating a purchase for a good or service, please obtain the appropriate approvals before ordering your item(s) or accepting service(s).

Be sure to follow the CUNY SPS Professional Development, Conference, and Travel Funding Policy (PDF) to request approval for your travel to a conference. All conference registrations, travel, and lodging reservations will be secured the traveler using their T-Card unless otherwise noted.

If you are seeking for local travel reimbursement, please complete the CUNY SPS Local Travel Expense Estimate/Request Form (PDF).

Upon your return, please submit all receipts to the

Contact Information:

Dianne Vargas
Administrative Executive Assistant
Phone (Office): (646) 664-8657

Other useful documents include:


Purchasing for our School is handled through the CUNY Central's Purchasing Department, with our Fiscal and Business Operations Office acting as liaison. The various aspects of procurement and purchasing are subject to the requirements mandated by CUNY and New York State. The CUNY Board of Trustees passed new rules on the use of Non-Tax Levy funds. Please refer to the All Funds Expense Matrix for procurement's.

If you are contemplating a purchase or are seeking reimbursement for a good or service, please contact our offices.

In order for the City University of New York (CUNY) to process a payment or purchase order for your product/service, we need to register your information and verify your New York State Vendor Number.

If you do not currently have a New York State Vendor Number, please complete a Substitute Form W-9 in order for CUNY to apply a New York State Vendor Number on your behalf. If the application is successful, you will receive the New York State Vendor ID and login information (to the NYS vendor self-service web site) from Statewide Financial System (SFS) directly.

Please download and complete the CUNY Substitute Form W-9.

Return the form as follows, via:

Fax: (212) 397-5685
Mail: City University New York - Central Vendor Management Unit
230 West 41st Street, 5th Floor
New York, NY 10036

We ask that you keep your staff contact at the School of Professional Studies informed of your submission and any feedback from the CUNY Vendor Management Unit and/or New York State.

For additional questions regarding vendors doing business with New York State, please visit