Accounts Payable and Purchasing

Accounts Payable

Our accounts payable office and activities is responsible for processing payments for goods and services as well as reimbursements. In order for any kind of payment to be processed by our office (including reimbursements), we must follow the recent procedural updates associated with the Statewide Financial System. You may find more detail on the website of the NYS Comptroller and the Purchasing section below. Do not hesitate to contact the CUNY SPS Business Office with any questions or concerns.

If you are contemplating a purchase for a good or service, please obtain the appropriate approvals before ordering your item(s) or accepting service(s).

If you are seeking to pay for services provided by an individual, please have the individual prepare the following:

If you are seeking for local travel reimbursement, please complete the CUNY SPS Travel Expense Estimate/Request Form (PDF) .

  • Attach all receipts to standard size paper with tape (receipts must include detail on the items purchased, amount, and date).

Be sure to follow the CUNY SPS Professional Development, Conference, and Travel Funding Policy (PDF) to request approval for your travel to a conference.

All conference registrations, travel, and lodging reservations will be secured by Dianne Vargas, using a T-Card.

The traveler will also use this T-Card for local travel, and payment of above reservations during the event. Please refer to the Policy for the requirements regarding these expenditures.

Upon your return, please return all original receipts to Dianne Vargas

  • Attach all receipts to standard size paper with tape (receipts must include detail on the items purchased, amount, and date).

Contact Information:

Dianne Vargas
Administrative Executive Assistant
Phone (Office): (646) 664-8657

Other useful documents include:


Purchasing for our School is handled through the CUNY Central's Purchasing Department, with our Fiscal and Business Operations Office acting as liaison. The various aspects of procurement and purchasing are subject to the requirements mandated by CUNY and New York State.

If you are contemplating a purchase or are seeking reimbursement for a good or service, please contact our offices.

In order for the City University of New York (CUNY) to process a payment or purchase order for your product/service, we need to register your information and verify your New York State Vendor Number.

If you do not currently have a New York State Vendor Number, please complete a Substitute Form W-9 in order for CUNY to apply a New York State Vendor Number on your behalf. If the application is successful, you will receive the New York State Vendor ID and login information (to the NYS vendor self-service web site) from Statewide Financial System (SFS) directly.

Please download and complete the CUNY Substitute Form W-9.

Return the form as follows, via:

Fax: (212) 397-5685
Mail: City University New York - Central Vendor Management Unit
230 West 41st Street, 5th Floor
New York, NY 10036

We ask that you keep your staff contact at the School of Professional Studies informed of your submission and any feedback from the CUNY Vendor Management Unit and/or New York State.

For additional questions regarding vendors doing business with New York State, please visit