Disability Documentation for Students

Students requesting accommodations should ask their doctor or diagnostic center to provide the School with documentation of their disability and specific recommendations for accommodations. They should also submit the Disability Disclosure Form. The documentation must be current, follow documentation guidelines, and should be sent four weeks in advance of the term to allow sufficient time to prepare. Documentation will be held in confidence. Once this documentation is received, the School will determine the reasonable accommodations to be provided, issue a notification letter to the student, and arrange for these accommodations to be made within the context of the student's academic program.

Documentation Guidelines

Unlike high school, where students are automatically provided with testing and accommodations services, on the college campus it is the student's responsibility to self-disclose to the office of disability services  and to provide documentation in order to receive accommodations. The laws that govern the K-12 environment are not the same as those that govern the college environment.

In general, documentation must be provided by a physician or other appropriate licensed professional. This documentation must consist of a current report or evaluation prepared by the appropriate professional, along with a completed intake form.

The documentation must:

  • Specify the diagnosis, including when the diagnosis was made and the likely duration of the condition if not ongoing.
  • Describe in detail the student's functional limitations created by the diagnosis; and
  • Indicate accommodations that are recommended for the student, along with explanations as to why these accommodations would be useful.
  • Individual Education Programs (IEPs) can be provided with an appropriate psychological/educational report or medical documentation. However, IEP's are not sufficient documentation of disability.

Students are encouraged to include appropriate medical reports, relevant medical history, and any other medical or educational records or data that would be useful in determining and providing appropriate reasonable accommodations and services. In some cases, the office of disability services may ask you or your physician/evaluator to submit additional information.

Below you can find downloadable forms:

Students can complete and submit these forms via:

  • Email: Complete this form electronically by typing your answers into the fields then saving the completed form to your computer. Submit the form by sending it as an attachment in an email to Christopher Leydon at the email address below.
  • Fax: Complete the form electronically then print it or print a blank form then complete it by hand, then fax it to Christopher Leydon at the fax number below.
  • Mail: Complete the form electronically then print it or print a blank form then complete it by hand, then mail it to Christopher Leydon at the address below.

*All information about a student's disability is considered to be confidential and will remain within the office of the Student Services Coordinator.

Christopher Leydon
119 West 31st Street, 4th Floor, Room 413, New York, NY 10001
disabilityservices@sps.cuny.edu
Tel: (646) 664-8616
Fax: (646) 664-8728