CUNY SPS COVID Guidelines

University Student on Campus Wearing Mask and Working on Laptop
  1. 1.0 Introduction
  2. 2.0 Self-Monitoring
  3. 3.0 Vaccination and Booster Requirements
  4. 4.0 Masks
  5. 5.0 Visitor Policy
  6. 6.0 Isolation and Quaratine
  7. 7.0 Contact Tracing
  8. 8.0 Testing
  9. 9.0 Metrics and Early Warning
  10. 10.0 Physical Distancing
  11. 11.0 Engineering Controls
  12. 12.0 Cleaning and Disinfection of Workspacers and High-Touch Surfaces
  13. 13.0 Isolation Room Operations
  14. 14.0 Travel
  15. 15.0 Coronavirus Contacts

1.0 Introduction

CUNY remains dedicated to providing a safe and healthy environment for our students, faculty and staff for the Fall 2022 semester. We continue to adhere to the latest CDC guidance and any requirements from New York State and New York City.

2.0 Self-Monitoring

All persons will monitor themselves for COVID-19 symptoms. Anyone experiencing any COVID-19 symptoms must not report to campus. CUNY safeCircle testing sites should not be used if you have symptoms. Students will notify their instructors. Faculty and staff will immediately notify their supervisors and contact the Office of Human Resources (Kristin.Maynard@cuny.edu, Takisha.Folade@cuny.edu) for sick leave policies and the Coronavirus Liaison (Washington.Hernandez@cuny.edu) for coronavirus policy and procedures.

Common symptoms are:

  • Fever or chills
  • Sore Throat
  • Cough
  • Congestion or runny nose
  • New loss of taste or smell
  • Nausea or vomiting
  • Fatigue
  • Diarrhea
  • Muscle or body aches
  • Headache

3.0 Vaccination and Booster Requirements

Students:

All new students coming to campus for the first time for in-person and hybrid courses, or any other on-campus activities will be required to submit proof of vaccination, unless a religious or medical exemption has been submitted and approved. Students must upload proof of being fully-vaccinated prior to the start of classes for the fall term. A person is considered fully vaccinated:

  • Two weeks after their second dose in a 2-dose series, such as Pfizer or Moderna or;
  • Two weeks after a single dose vaccine such as Johnson & Johnson (J&J),or;
  • At the time specified in either in the FDA licensure or World Health Organization (WHO) approval, after the final vaccination of any other vaccines

Additionally, students are strongly encouraged to receive vaccine boosters, once eligible.

For more information about CUNY's coronavirus vaccination efforts, visit https://www.cuny.edu/coronavirus/.

Faculty and Staff:

All full and part-time faculty and all non-teaching instructional staff (which includes among others, NTAs, CLTs, CAs, and those in the HEO series), and personnel in the Executive Compensation Plan must be fully vaccinated in order to remain employed by the University, unless granted a religious exception, medical exemption or a reasonable accommodation. Please contact the Human Resources office if you wish to request an exception, exemption or reasonable accommodation.

Booster Eligibility:

  • Those 18 and older are eligible for a booster shot at 5 months after the completion of two dose regimen of Pfizer, 5 months after the completion of two dose regimen of Moderna or 2 months after the Johnson and Johnson (J&J) shot. The Pfizer or Moderna booster is preferred in most situations.
  • Those 12-17 year olds who initially received the Pfizer two dose regimen are eligible for a Pfizer booster 5 months after completing the regimen.
  • Those 12 and older 5 months after the completion of a WHO-approved vaccine that is not authorized by the FDA, or 5 months after completion of a mix and match series of WHO-approved and FDA approved/authorized vaccines.
  • Note: Individuals who received a World Health Organization (WHO) approved vaccination other than the three listed above must provide more information. Students can reach out to your Campus Location Vaccination Authority (LVA) for details.

CUNY SPS strongly encourages all members of its community to be vaccinated against the COVID-19 virus. Vaccinations provide protection against the more serious virus symptoms and help to reduce the amount of infection in the community.

4.0 Masks

At this time, CUNY will not require face masks during the fall semester.

Anyone who would like to continue wearing masks in any setting is welcome to do so at any time. Masks will continue to be available on campus and offices.

Faculty, staff and students who are still not vaccinated are urged to continue to wear a mask. Mask requirements associated with isolation and quarantine as referenced later in these guidelines remain in effect.

Those who choose to wear a mask should continue to follow CDC guidance on acceptable face coverings.

Note, campuses may still require employees to wear protective PPE masks due to the nature of their work. Employers must comply with all applicable OSHA standards.

5.0 Visitor Policy

CUNY's Visitor Policy is designed to restrict anyone who has not been fully vaccinated or has not received a recent negative COVID-19 test from entering a CUNY campus or office.

Definition of Visitor

A visitor to a University campus is someone who is not a CUNY student, faculty or staff member. Examples of visitors include, but are not limited to:

  • vendors and other individuals coming to campus to perform activities related to a contract with or in support of the University;
  • employees of related entities of CUNY including without limitation auxiliary enterprise corporations, colleges associations, and child care centers;
  • unpaid college interns;
  • community members and other individuals coming to a campus to use University facilities such as pools and gyms, or to attend activities on campus; and
  • family members or friends of CUNY students, faculty, or staff.

Every visitor to a CUNY campus, whether accessing indoor or outdoor spaces, must provide proof to CUNY that they (i) are fully vaccinated or (ii) have had a negative COVID-19 molecular (PCR) test performed by an accredited lab no more than 7 days prior to the visit. "Fully vaccinated" means:

  • Two weeks after a second dose in a 2-dose series, such as the Pfizer or Moderna vaccines; or
  • Two weeks after a single-dose vaccine, such as Johnson & Johnson's Janssen vaccine; or
  • At the time specified in either the FDA licensure or World Health Organization approval, after the final administration of any other vaccines.

Visitors are also required to comply with all other University policies and codes of conduct, as well as government and/or campus-specific rules and protocols, applicable to individuals on campus that are intended to help prevent the spread of COVID-19, including by way of example:

  • Any masking requirements; and
  • Complying with any applicable federal, state or local quarantine rules.

Before coming to a CUNY campus, visitors are encouraged to consult the campus' website to review the most current access rules and protocols.

Exception for Short Visits with No Close Contact:

Visitors who are on campus for 30 minutes or less per visit do not have to comply with any COVID-19 vaccination or surveillance testing requirements applicable to CUNY staff unless the visitor expects during that time to be less than 6 feet distant of another person for a total of 15 minutes of more.

Visitors under the age of 12 do not have to comply with any COVID-19 vaccination or surveillance testing requirements unless they are enrolled in programs, but are subject to mask requirements.

Policies for Minors under 5 Years:

Children accompanying a visitor who have business to tend to on campus for a limited time:

  • Exempt from testing
  • Recommend masking for children 2-5 years of age who are not yet vaccinated

Children attending an event, performance, or assembly where a large group will congregate for an extended period:

  • Exempt from testing
  • Limit access on campus
  • Recommend masking for children 2-5 years of age who are not yet vaccinated.

Children who routinely come to CUNY facilities to participate in a program.

  • Require weekly testing
  • Recommend masking for children 2-5 years of age who are not yet vaccinated

6.0 Isolation and Quarantine

CUNY continues to follow the latest CDC guidance on isolation and quarantine. Any students, staff or faculty who test positive with COVID-19 or are exposed to someone with COVID-19 must follow these guidelines, as outlined below, prior to returning to campus. If you are required to isolate or quarantine, you must receive a negative test or doctor's certification prior to returning to campus.

Test results will be accepted from CUNY testing sites or other licensed test providers.

If you were exposed to someone with COVID-19

Population:

  • If you have received a booster, OR
  • Completed the primary series of Pfizer vaccine within the last 5 months or Moderna vaccine within the last 5 months, OR
  • Completed the primary series of J&J vaccine within the last 2 months, OR
  • Tested positive for COVID-19 with a viral test within the previous 90 days and subsequently recovered and remain without COVID-19 symptoms

What to do:

  • You do not need to quarantine.
  • Wear a well-fitting mask around others for 10 days.
  • Get tested at least 5 days after your close contact (the date of your exposure is considered day 0); if you test positive, stay home and isolate per CUNY isolation guidelines.
  • If you develop symptoms, get a test, stay home and follow the CUNY isolation guidelines.

OR

Population:

  • For those who have completed the primary series of Pfizer vaccine over 5 months ago or Moderna vaccine over 5 months ago and are not boosted, OR
  • Completed the primary series of J&J over 2 months ago and are not boosted, OR
  • Are unvaccinated

What to do:

  • You must quarantine.
  • Stay home for 5 days and get tested at least 5 days after your close contact (the date of your exposure is considered day 0); if you test positive, stay home and isolate per the CUNY isolation guidelines.
  • In order to return to CUNY you must receive a negative PCR test at least 5 days after your exposure.
  • If you are unable to stay at home you must wear a well-fitting mask for 10 days.
  • If you develop symptoms get a test, stay home and follow the CUNY isolation guidelines.
  • Do not travel during your quarantine period

Isolation Guidelines if You Test Positive for COVID-19

Everyone, regardless of vaccination status.

  • Stay home for 5 days (day 0 is your first day of symptoms, or the day of your first positive test if you do not develop symptoms).
  • If you have no symptoms or your symptoms are resolving after 5 days, you can leave your house.
  • In order to return to CUNY after isolation, you must receive a negative PCR or Antigen test (we strongly recommend an Antigen test, if available).
  • Collect the test sample only if you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved.
  • If your test result is positive, you should continue to isolate until day 10. Following day 10 you must receive a negative PCR or Antigen test before returning to CUNY.
  • In lieu of a negative test, individuals may provide a doctor's certification that they have recovered from COVID-19.
  • Continue to wear a well-fitting mask around others for 5 additional days; if you cannot wear a mask, continue to isolate for 5 days.
  • If you have a fever, continue isolation until you are fever-free for 24 hours without the use of fever-reducing medication.
  • If you were severely ill with COVID-19 you should isolate for at least 10 days. Consult your doctor before ending isolation.

7.0 Contact Tracing

CUNY will continue to aid in the identification of exposures, and notify close contacts, as appropriate, of exposure as soon as possible after being notified that someone in the campus has tested positive or been diagnosed with COVID-19.

CDC Guidance that CUNY and Campuses will continue to follow:

  • As soon as possible after they are notified that someone has tested positive for or been diagnosed with COVID-19, campuses should notify close contacts of exposure, in accordance with applicable privacy and other laws.
  • Individuals who test positive for COVID-19 or have COVID-19 symptoms should isolate and notify their close contacts that they may have been exposed to COVID-19 and refer close contacts to the state or local health department website to learn about the steps they should take because of the exposure.

8.0 Testing

CUNY will continue its robust testing program using various testing models for the safety and convenience of the CUNY community.

  • All students are expected to test before returning to campus.
  • Student athletes and students in residence halls will be required to submit a negative PCR test before returning to campus.
  • Weekly testing will continue for those who are unvaccinated and expand to cover students in residence halls, regardless of vaccination status.
  • Overall random testing of 20% of the on-campus population. Participation in the random surveillance testing is mandatory and failure to participate will result in the removal of the individual's Cleared4 access pass to CUNY spaces.

To facilitate testing for required medical clearance to return to campus, tests will continue to be accepted from non-CUNY testing providers as well as from CUNY safeCircle test sites. Testing to return to campus should only be done at CUNY safeCircle test sites when you are symptom free to protect you and others in the CUNY community. If you are recovering from COVID-19, you should not get tested until you have completed your isolation requirements and are symptom free. If you are experiencing symptoms of COVID-19, we encourage you to visit a public testing site near your home or use an at-home test kit.

Rapid tests will be available for approved screening circumstances when unanticipated entry to campus is required. The rapid tests will be distributed to CUNY testing sites and to selected locations on campus and will be tracked through the testing system for inventory and usage management.

For more information about CUNY's COVID-19 testing program, please see the Testing FAQ. For a list of testing locations, visit here. For general frequently asked questions, please refer to the Getting Back to Working in Person FAQ. If you still have questions, please contact our HR office.

9.0 Metrics and Early Warning

CUNY will continue to monitor campus and community infection rates. CUNY Central Office will consult with campus leadership to determine the best course of action for additional safety protocols or scaling back campus activity, if necessary. Any decisions on shutting down particular buildings/areas within campuses, individual campuses, or multiple campuses, as appropriate, will be made by the Chancellery/COO's Office in consultation with local/State authorities.

Campuses must have a shutdown plan in place to respond rapidly. Campuses should rely on previously developed shutdown plans and consult the Reclosing Protocols: CUNY's Guide for Safely Closing On-Campus Operations, for additional information on criteria for shutdown and shutdown protocols.

10.0 Physical Distancing

Due to breakthrough infections and high levels of immunity, the CDC recommendations no longer differentiate between vaccinated and unvaccinated individuals. In application, this means unvaccinated individuals are no longer recommended to maintain 6-feet distancing or quarantine after a recent exposure.

11.0 Engineering Controls

Since COVID-19 spreads in the air, infection risk is higher in poorly ventilated spaces. Proper ventilation and filtration are important for preventing the spread of pathogens such as the COVID-19 virus.

In order to ensure that occupied areas are properly ventilated, CUNY SPS will work with its vendors, building managers, and building superintendents to:

  • Ensure that all ventilation systems are operating properly.
  • Maximize the amount of outside air used by ventilation systems.
  • Open windows as permissible by weather conditions.
  • Maximize air exchanges per hour.
  • Upgrade filters to safest and highest mechanically permissible rating (currently MERV 13).
  • Schedule HVAC operation to begin two hours before building occupancy.
  • Maintain a regular and frequent cleaning and maintenance schedule of HVAC equipment.
  • Deploy HEPA filters as required.

12.0 Cleaning and Disinfection of Workspaces and High-Touch Surfaces

We will continue our schedule of frequent daily cleaning and disinfection of workspaces and common areas, with a focus on high-touch surfaces. In the common areas, high touch surfaces (doorknobs, elevator buttons, pantry counter tops, tables, microwaves, water fountains, vending machine buttons, etc.) are cleaned and disinfected a minimum of once a day, and up to four times a day for high traffic areas. Restrooms are cleaned, sanitized, and restocked at least twice a day. The campus operations custodial team uses EPA approved disinfectants for use against COVID-19.

Campus Operations manages a daily cleaning log indicating each workspace that has been cleaned and disinfected and each workspace that is scheduled to be cleaned and disinfected. This log will continue to be utilized during all phases of reopening. Additionally, logs of all bathroom cleanings will be kept by campus operations. The director of campus operations will provide regular updates to the coronavirus coordinator about the cleaning regimen in place at the campus. Campus community members can report any issues with cleanliness using the online facility management portal or by notifying the administrative superintendent, Nigel Thomas (nigel.thomas@cuny.edu).

13.0 Isolation Room Operations

If a student, faculty, staff member, or visitor reporting to the campus is displaying COVID-19 symptoms, they will be immediately separated from other persons on campus. The affected individual will be moved to a designated isolation room (Room 103 at 119 West 31st Street). The isolation rooms are equipped with personal protective equipment for the affected individual, Public Safety, and any campus staff providing assistance. Public Safety and the campus coronavirus coordinator will help the affected individual make arrangements to return home. If the affected individual's symptoms are too severe and they require transport to a health facility, the campus coronavirus coordinator or their designee, working with Public Safety, will arrange for ambulance transport.

14.0 Travel

All individuals should follow the CDC domestic travel recommendations and international travel recommendations before reporting to work or campus and notify their manager in advance of the travel dates and should quarantine be required.

Any students, faculty or staff engaging in official travel on behalf of CUNY must follow the latest approval requirements for domestic and international travel.

15.0 Coronavirus Contacts

Coronavirus Coordinator:
Washington R. Hernández, Associate Dean for Administration and Finance
washington.hernandez@cuny.edu, (646) 664-8585

RF CUNY Coronavirus Contact:
Amy Perez, Executive Director, Professional Education and Workplace Learning
amy.perez@cuny.edu, (646) 664-8646

Coronavirus Coordinator (Backup):
Celeste Clarke, Director of Campus Operations
celeste.clarke@cuny.edu, (646) 664-8403

Coronavirus Liaison:
Washington R. Hernández, Associate Dean for Administration and Finance
washington.hernandez@cuny.edu, (646) 664-8585

Coronavirus Liaison (Backup):
Takisha Folade, HR Manager
takisha.folade@cuny.edu, (646) 664-8686

Coronavirus HR Point of Contact:
K. Maynard, HR Director
kristin.maynard@cuny.edu, (646) 664-8680

Coronavirus HR Point of Contact (Backup):
Takisha Folade, HR Manager
takisha.folade@cuny.edu, (646) 664-8686

Student Coronavirus Coordinator
Jennifer Grace Lee, Associate Dean of Enrollment Management and Student Services
jennifer.gracelee@cuny.edu, (646) 664-8571

SCP Admin/Technical Point of Contact:
Bronwen Stine, Assistant Dean of Information Technology
bronwen.stine@cuny.edu, (646) 664-8586

SCP/Technical Point of Contact (Backup):
Serge Cherestal, Senior Systems Administrator
serge.cherestal@cuny.edu, (646) 664-8598